Job Description

Job Description

Job Description

Administrative Assistant [9921]

National nonprofit working in healthcare seeks a temp-to-perm Administrative Assistant to provide operational support to senior leadership.

Responsibilities:

• Manage internal calendars and coordinate schedules.
• Arrange travel logistics, including flights, transportation, and hotel stays.
• Prepare expense reports and process reimbursements.
• Organize and maintain digital and hard-copy filing systems.
• Answer and direct incoming phone calls to appropriate departments and personnel.
• Serve as the point of contact across various departments.
• Coordinate logistics for meetings and events through developing documents, briefing materials, and meeting minutes.
• Handle room bookings, audio-visual requests, and catering.
• Greet and welcome visitors into office space.
• Scan, print, and copy pertinent documents.
• Remain up-to-date on new platforms and software used for scheduling and expense reporting.

Qualifications:

• Strong verbal, written, and interpersonal communication skills.
• Excellent organizational skills and ability to meet deadlines effectively.
• Highly collaborating with the ability to work independently with minimal supervision.
• Solutions-oriented mindset with exemplary judgement.
• Professional and positive attitude.
• Strong computer skills and proficiency in Microsoft Office applications, Asana, and Concur.

Requirements:

• Bachelor’s degree.
• Minimum of three (3) years of experience in an administrative support role.
• Ability to travel as needed.

Rate: $22 an hour while temping.

Salary: $60,000 once permanent.

Not the right role for you? To be considered for other openings with Whitman Associates Inc, please submit your resume to us directly by emailing resumes@whitmanjobs.com. Due to the high volume of applications, we are unable to respond to each candidate individually.

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